Bellevue Community Picnic

STEP 1: Complete Vendor Application

STEP 2: Sign Vendor Rules and Regulations

STEP 3: Send Certificate of Insurance to info@bellevueharpethchamber.com

About the Festival

The Bellevue Community Picnic is an annual festival managed by the Bellevue Harpeth Chamber of Commerce. For more than 40 years, the Bellevue community has gathered for free watermelon, kids’ activities, delicious food, music, fireworks and fun. The Picnic is generally held the 3^rd Saturday in May annually at Bellevue Middle School. Attendance averages 10,000.

Vendor Information and General Policies

• Vendor applications will be accepted through April 30th, 2023. All applications and fees must be received, along with signed Rules & Regulations and Waiver and Release of Liability, Assumption of Risk and Indemnification Agreement documents, prior to this date in order to be considered for Exhibit Space.
• Hours of the Event are 10:00am until 9:30pm. Setup times will be determined no later than May 12th, 2023 and distributed to vendors at that time.
• Vendors are required to maintain staff at exhibit area throughout Picnic hours. No tear down allowed until 7 pm. Early tear down will result in Exhibitor not being allowed to exhibit at future Picnics.
• Booth spaces are 10’ x 10’ each.
• Electricity is NOT AVAILABLE at this event.
• All spaces are located outside.
• Booth spaces must be left clean upon departure at the close of the Picnic. Failure to do so will result in the Exhibitor being assessed a cleaning fee of $100 and not being invited back to the festival.
• As presenting sponsor, Nashville Christian School retains the exclusive right to hand out promotional bags. No other vendor shall hand out any bags with their company or organization logo to visitors of their exhibit space.
• Vendors will be notified of the receipt of their application and acceptance status within 14 days of the receipt of the application. For further information or questions, please call 615-662-2737 or via email.
• All fees are non-refundable if event is cancelled due to weather, acts of nature, disaster, etc. beyond our control, or if vendor chooses not to set up.
• All vendors must have a 10' x 10' tent and they must be staked or weighted. Most tents will be in a grassy area this year, but if any are located on concrete/pavement, we will notify you and you will be required to bring weights to keep your tent secure.

See Rules & Regulations and Waiver and Release of Liability for complete details. This document MUST be read and understood before submitting your application. By submitting your application you are claiming that you have read and understand the complete Rules & Regulations / Waiver and Release of Liability document. Failure to read and understand this document in no way excuses any vendor from following the rules of the event.

About the Festival

The Bellevue Community Picnic is an annual festival managed by the Bellevue Harpeth Chamber of Commerce. For more than 40 years, the Bellevue community has gathered for free watermelon, kids’ activities, delicious food, music, fireworks and fun. The Picnic is generally held the 3rd Saturday in May annually. Location: Recreational field behind Bellevue Middle School, 655 Colice Jeanne Rd., Nashville, TN 37221. Attendance averages 10,000.

Vendor Information and General Policies

• Vendor applications will be accepted through April 30th, 2023. All applications and fees must be received, along with signed Rules & Regulations and Waiver and Release of Liability, Assumption of Risk and Indemnification Agreement documents, prior to this date in order to be considered for Exhibit Space.
• Hours of the Event are 10:00 am until 8:30 pm. Setup times will be determined no later than May 12th, 2023 and distributed to vendors at that time.
• Vendors are required to maintain staff at exhibit area throughout Picnic hours. No tear down allowed until 7 pm. Early tear down will result in Exhibitor not being allowed to exhibit at future Picnics.
• Booth spaces are 10’ x 10’ each.
• Electricity is NOT AVAILABLE at this event.
• All spaces are located outside.
• Booth spaces must be left clean upon departure at the close of the Picnic. Failure to do so will result in the Exhibitor being assessed a cleaning fee of $100 and not being invited back to the festival.
• As presenting sponsor, Nashville Christian School retains the exclusive right to hand out promotional bags. No other vendor shall hand out any bags with their company or organization logo to visitors of their exhibit space.
• Vendors will be notified of the receipt of their application and acceptance status within 14 days of the receipt of the application. For further information or questions, please call 615-662-2737 or via email.
• All fees are non-refundable if event is cancelled due to weather, acts of nature, disaster, etc. beyond our control, or if vendor chooses not to set up.
• All vendors must have a 10' x 10' tent and they must be staked or weighted. Most tents will be in a grassy area this year, but if any are located on concrete/pavement, we will notify you and you will be required to bring weights to keep your tent secure.

See Application, Guidelines and Waiver and Release of Liability for complete details.

Click here for Vendor Application Form and please email completed form to info@bellevueharpethchamber.com