Bellevue Community Picnic

FOOD & BEVERAGE VENDOR INFORMATION AND APPLICATION

See Rules & Regulations and Waiver and Release of Liability for complete details. This document MUST be read and understood before submitting your application. By submitting your application you are claiming that you have read and understand the complete Rules & Regulations / Waiver and Release of Liability document. Failure to read and understand this document in no way excuses any vendor from following the rules of the event.

About the Festival

The Bellevue Community Picnic is an annual festival managed by the Bellevue Harpeth Chamber of Commerce. For more than 40 years, the Bellevue community has gathered for free watermelon, kids’ activities, delicious food, music, fireworks and fun. The Picnic is generally held the 3^rd Saturday in May annually at Bellevue Middle School. Attendance averages 10,000.

Vendor Information and General Policies

• Food Vendor applications will be accepted through April 30th, 2023. All applications must be received, along with signed Rules & Regulations, Waiver and Release of Liability, Assumption of Risk and Indemnification Agreement, and Certificate of One Million Dollars per incident in Liability Insurance naming the Bellevue Harpeth Chamber of Commerce and Metro Nashville Public Schools as additional insureds prior to this date in order to be considered.
• Hours of the Event are 10:00 am until 9:30 pm. Setup times will be determined no later than May 12, 2023 and distributed to Food & Beverage Vendors at that time.
• Vendors are required to maintain staff at your area throughout Picnic hours. Early tear down will result in Exhibitor not being allowed to exhibit at future Picnics.
• Electricity is NOT AVAILABLE at this event. QUIET Generators are allowed and must be in good working order. Generators are subject to approval.
• All spaces are located outside.
• Food & Beverage spaces must be left clean upon departure at the close of the Picnic. Failure to do so will result in the Vendor being assessed a cleaning fee of $100 and not being invited to future Picnics.
• A list of menu items and pricing must be included with application.
• Vendors must supply their own extension cords rated for outdoor use.
• Food vendors must clearly post menu items and pricing for guests review.
• Food vendors are subject to inspection by the Tennessee Department of Health.
• See Application, Guidelines and Waiver and Release of Liability for complete details.
• Vendors will be notified of the receipt of their application and acceptance status within 14 days of the receipt of the application. For further information or questions, please call 615-662-2737 or via email.
• Fees are $150 for Chamber Member businesses, and $275 for Non-Member businesses. Fees should not be sent until application is received and approved. All fees are required to be paid by April 30, 2023, and are non-refundable if event is cancelled due to weather, acts of nature, disaster, etc. beyond our control, or if vendor chooses not to set up.